Definitions

The following definitions have been prepared for the "PEP/PEP Up" program review dashboard.

FTES

This chart shows total FTES generated and the number of sections offered by a discipline in an academic year. Only FTES claimed for apportionment are used.        

• Academic year: summer, fall, winter, and spring terms.           
• FTES: full-time-equivalent student.           
• Number of sections offered in academic year is a unique count of sections. Cross-listed sections are counted only once.           
• Data Source: Colleague - COURSE.SECTIONS file; 320.Work file.

FTE Faculty by Academic Year

This chart shows number of FTEF by academic year.            

• Academic year: summer, fall, winter, and spring terms.           
• FTEF: full time equivalent faculty           
• Full Time, Overload, Part Time: contract type.           
• Data Source: Colleague - COURSE.SECTIONS file.

Efficiency

This chart shows the number of weekly student contact hours divided by FTEF. 

• Academic year: summer, fall, winter, and spring terms.           
• Data Source: Colleague - COURSE.SECTIONS file; 320.Work file.

Fill Rate

This chart shows the fill rate in fall and spring terms.            

• Fill rate: the number of students enrolled divided by the capacity of enrollments.    
• The following classes are excluded from the fill rate calculation:            
• classes with capacity less than five.          
  classes with "X" accounting method (not claimed for apportionment).          
  ABE classes.          
  Data Source: Colleague - COURSE.SECTIONS file; 320.Work file.

Enrollment & Headcount

This chart shows number of students enrolled and the number of seats filled.          

• Academic year: summer, fall, winter, and spring terms.           
• Headcount: the unique number of students enrolled in classes at census who enrolled in a:           
  • weekly or daily census section;
  • credit positive attendance section with 8 or more hours attended or 0.5 units or more earned;
  • credit Independent Study section with 0.5 units or more earned;
  • credit Independent Study section with less than 0.5 units earned;
  • non-credit positive attendance section with 8 or more hours attended;
  • non-credit positive attendance section with less than 8 hours;          
    non-credit Independent Study section and/or positive attendance section with no hours.
• Enrollment: The number of student who earned grades of A, B, C, D, F, P/CR, NP/NC, I*, IPP, INP, FW, W, DR grades and:           
  • enrolled in a section counted for apportionment
  • if enrolled in a positive attendance course, attended the course for any amount of time.
• Example: 1 student enrolled in 3 classes=1 headcount and 3 enrollments.     
• Data Source: MIS ST and SX files.

Age

This chart shows the percent of student by age.            

• Headcount: see definition in "Enrollment & Headcount."           
• Age is calculated at the beginning of term based on student's birth date.         
• Data Source: MIS ST file.

Ethnicity

This chart shows the percent of students by ethnicity.            

• Headcount: see definition in "Enrollment & Headcount."           
• Data Source: MIS ST file.

Gender

This chart shows the percent of students by gender.            

• Headcount: see definition in "Enrollment & Headcount."           
• Data Source: MIS ST file.

Education Status

This chart shows the percent of students by education status.            

• Headcount: see definition in "Enrollment & Headcount."           
• Data Source: MIS ST file.

Socio-Economic Status

This chart shows the percent of students by Socio-economic status (SES).            

• Headcount: see definition in "Enrollment & Headcount."           
• Low SES: students are considered to have a low SES if they received one of the following types of financial aid awards:           
  • California College Promise Grant (formerly known as a Board of Governors [BOG] grant)
  • Pell grant
  • SEOG (Supplemental Educational Opportunity Grant)
• High SES: students who received a financial aid award but not included in the Low SES category.           
• n/a: students who did not apply for financial aid.           
• Data Source: MIS ST and SF files.

Success & Retention

This chart shows success and retention rates.            

• Success rate (credit): the number of A, B, C, P/CR, IA, IB, IC, or IPP  grades divided by enrollment.
• Retention rate (credit): the number of A, B, C, D, F, P/CR, NP/NC, I*, IPP INP, or FW grades divided by  enrollment.
• Enrollment: please see the definition in "Enrollment & Headcount."
• Data Source: MIS SX file.          
• Success rate (non-credit): the number of P/CR grades divided by non-credit enrollment.
• Retention rate (non-credit): not calculated because drops are not recorded. Shown as zero.
• Enrollment: please see the definition in "Enrollment & Headcount."
• Data Source: Colleague - STUDENT.ACAD.CRED file.

Degrees & Certificates

This chart shows total number of degrees and certificates awarded.            

• If a student earned one degree and two certificates in the same year, they are counted once for awards and twice for certificates.           
• Data Source: MIS SP file.